Change to Weekly Sales Report Authorization Schedule in 2025
We know how important it is for you to stay ahead in the ever-changing travel industry. That’s why we’re planning for a shift in 2025 to speed up the reporting process. This will give you quicker access to settled sales data and help you better serve your clients.
So, what’s changing?
Starting January 14, 2025, ARC plans to move the deadline for authorizing weekly sales reports to 1:59 p.m. Eastern Time (ET), excluding Monday and Tuesday holiday weeks. This change from the current 11:59 p.m. ET deadline allows settled data to be processed and transmitted earlier. Speeding up the sales report authorization will enable ARC to send settled data faster.
Why this is good news for you:
Faster Refunds: Your customers’ refunds and exchanges issued on Sundays and Mondays will have a quicker output — no more waiting around an extra day. That’s a win for you and your customers.
Earlier Sales Data: You’ll have access to your settled sales data sooner, helping you better manage your projected revenues and cash flow.
Competitive Edge: This change helps the agency channel keep pace with airline-direct channels, ensuring you stay competitive.
What if my agency isn’t ready yet?
We understand — adjusting to new processes can take a bit of time. Today, over 85% of weekly settlement reports are being submitted by the 1:59 p.m. ET deadline, but some agencies will need to make changes to support the earlier report authorization.
If you haven’t made the switch yet, we recommend reconciling your sales reports daily. It’ll save you time correcting any errors at the end of the week and help everything run smoothly. And for those handling exchange transactions, be sure any residual MCO/EMD is properly linked to the primary exchange to ensure everything balances before settlement.
